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Documents and Guides - Travel Based Exchanges

For assistance with these forms, please contact your Regional Coordinator.

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Please submit all documents through this online form. 

Templates

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Templates for Twinning and Hosting:

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Safety Fact Sheets:

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Other Forms:

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Guides

Guide for Group Leaders

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Other Guides and Resources

Host Guide

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For families who will be hosting youth in their home. 

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Youth Guide

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The youth guide is for the youth and should be provided to them as early as possible in the planning process. 

Forms

The list below contains the documents that are listed on the checklist and are needed to complete your exchange. You can click on them and they will take you to more information. 

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5. Travelling and Hosting

 

  • Billeting and Common Stays

  • Safety

  • Reporting Procedures

  • Mental Health First Aid

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3. Money Matters

 

  • Developing Your Budget

  • Fundraising Tips and Ideas

  • Fundraising Templates

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1. Building the Group

 

  • Confirming Group Members

  • Example Group Building Activities

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2. Planning the Exchange​

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  • Planning Activities

  • Community Service Project

  • Twinning

  • Publicity 

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4. Culture Shock and Cultural Competency 

 

  • Exploring Culture 

  • Example Activities 

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6. Post-Exchange

 

  • Debriefing with the Group 

  • Staying Connected 

  • Example Debrief Activities

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The Exchange Plan is a collection of documents that are all neccessary for your exchange. Download your exchange plan at the top of this page.  Please save your Exchange Plan using your group name.

This completed document should be sent electronically to your Regional Coordinator.

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